Since 1996 the National Library of Sweden negotiates license agreements for electronic information resources on behalf of Swedish universities, university colleges, governmental agencies and research institutes.
85 organisations participate in at least one of the agreements.
Since the Bibsam Consortium is not a legal body, the parties of an agreement are each individual organisation ("the Licensee"), and the vendor ("the Licensor"). A power of attorney from participating organisations allows the National Librarian to sign the agreements.
The National Library of Sweden has six members of staff dedicated to negotiate and administrate the 44 license agreements for approximately 100 e-resource packages.
These include agreements with scholarly journal publishers as well as abstract and indexing databases, reference works, and e-books.
The turnover is 47 million EUR (2020), and the 10 largest Universities account for 70 % of the turnover.
Seven representatives (library directors and a vice-chancellor as chairperson) from the participating organisations form the Bibsam Consortium Steering Committee. The Steering Committee is focusing on developing strategies and overall principles regarding negotiations, price models, and content.
Selection criteria of e-resources
The selection of e-resources is based on the following criteria.
- Should meet the demands of the participating organisations (e.g. a number of organisations must be interested in the e-resource offered)
- The vendor should have exclusive rights to the licensed material
- Offers must include both financial and administrative savings for participating organisations and provide favorable terms of usage
- Price models should be transparent (e. g. FTE-based)
- The license terms must be in agreement with the Bibsam Consortium's fundamental principles
Bibsam Consortium’s fundamental principles
When negotiating with vendors the Bibsam Consortium acts according to a set of basic requirements and licensing principles.
The license agreements should permit:
- Printing and electronically saving parts of the licensed material
- Scholarly sharing
- Incorporating parts of the licensed material in Course Packs and on Virtual Learning
- Document delivery between libraries (Inter Library Loan)
- Walk-in use
- Organisations to opt in, but also opt out of multi-year agreement
- Swedish law as governing law
The Consortium negotiates e-only resources and it is of importance that the vendors provide:
- Usage statistic on a regular basis
- Post-termination access
- Metadata relating to the licensed material
- In addition to these fundamental principles, we expect vendors to comply with basic technical requirements and industry standards.
Basic Technical Requirements and Industry Standards
In addition to the fundamental principles, we expect vendors to comply with the basic technical requirements and industry standards.
Springer Compact evaluation reports
Springer Compact was the first Swedish agreement signed with the intent to offset publishing costs with subscription costs.