Checklist for Open Access terms in Publisher Agreements with Nordic Consortia

This checklist is intended for the use of consortium or library staff negotiating open access agreements with publishers and is aligned with ESAC:s recommendations on http://esac-initiative.org/    

The original checklist was made by the Netherlands UKB Working Group. This version is modified by the consortia in the Nordic countries.

Nordic consortia commitments

Open Access Model & Price Model

  • 100% OA or
  • Offsetting or
  • Read & Publish or 
  • Licensing agreement combined with discount on Publication Charges and/or
  • Clearly stated self-archiving rights after specified embargo period

License period

If no open access terms are included, only sign one year agreements [LIBER PRINCIPLE]

Transparency

Information on agreement to be published on consortium website

Publisher service deliveries

Article submission

"Open access should be set as a default option

Clearly visible information on agreement in place and country specific national guidelines

Publication Charges

APC amount should be visible at submission/invoice when applicable even when covered by the agreement

Funding

Text on published article: Open access funded by ...

Metadata standard

Publishers should deliver article metadata including open access licence information to CrossRef and other relevant third parties, according to standards, for example NISO Standard, ORCID and Ringold.

APC-invoices

APC invoices should clearly state what the invoice concerns.

A) Name and email address of the author who is affiliated to the paying institution
B) Complete statement of the author’s affiliation to the paying institution (as specific as possible, preferably down to department level)
C) Funding organisation (research funder)
D) Date of acceptance
E) Date of publication
F) Journal title
G) ISSN
H) Article title
I) Article type
J) DOI-link
K) Amount due
L) Discounts and discount group (if applicable)
M) CC license

Standard OA Counter reports

Reporting of OA ration in paid for/hybrid titles APC payments [LIBER PRINCIPLE]

Verification eligibility corresponding authors

"Preferably done automatically at publisher side, e.g via

a) Authors stating their affiliation(s) at article submission

b) IP ranges specified by the paying instition and/or

c) e-mail domain(s) defined by the paying organisation"

Submission

Preference for open access already at submission instead of after acceptance

Communication website Publisher

The publisher is responsible for findable, clear information for authors on the open access regulation on the publisher's website

Public page with info on the open access deal on the publisher's website, to be furnished by the publisher

Author's page (submission page) to be furnished by the Publisher

Licence to publish

Default CC BY

 

API service - embargo period information

Publishers should commit to make embargo period information available through API services

API service - article delivery

Publishers should commit to support automated delivery of article versions eligable for sharing via institutional repositories by API services

Standard cover sheet

 

Publisher agreement

Keep access sustainable

Do not give up perpeptual access rights  to non-OA content [LIBER PRINCIPLE]

Avoid non-disclosure clauses

Avoid non-disclosure clauses in license agreements. According to the Freedom of Information Laws in Nordic countries we will strive to share information as openly as possible. [LIBER PRINCIPLE]

Usage statistics

Reporting of OA ration in paid for/hybrid titles [LIBER PRINCIPLE]

Article types covered by agreement


All

or:

Research Article
Conference Paper / Proceedings Paper
Review
Letter
Note
Editorial / Editorial Material

Eligible authors affiliation

Must be stated in the article.

Journal title list

List of journals and years/volumes covered by deal - including information on embargo period if applicable

Reports

Monthly or bimonthly reports to be sent to consortium@consortium.xx and participating organisations. The following information should be included on both reports and APC-invoices:

A) Name and email address of the author who is affiliated to the paying institution (must be the corresponding author)
B) Complete statement of the author’s affiliation to the paying institution (as specific as possible, preferably down to department level)
C) Funding organisation (research funder)
D) Date of acceptance
E) Date of publication
F) Journal title
G) ISSN
H) Article title
I) Article type
J) DOI-link
K) Amount due
L) Discounts and
 discount group (if applicable)
M) CC license

Confirmation off eligible articles

Confirmation should be made by the organisation within 5 working days upon notification from Publisher

Automated article delivery

Automatic depositing of oa in repositories via API service

Penalty Clause

A clause stating that participating organisations' articles are immediately available open access. If the clause is not followed, compensation should be discussued

  

Senast uppdaterad: 2018-03-08
Innehållsansvar: Annica Wentzel, e-post: fornamn.efternamn@kb.se

For more details, download the latest verison of the complete checklist here:
Checklist for Open Access Terms Version 6 

Definitions Checklist Version 6

In collaboration with:
CERES
DEFF
FinElib
Iceland Consortium
Helsebiblioteket
Eira

Sveriges nationalbibliotek